Assistant to Branch Management / Team Assistant

ADS is seeking an Assistant to Branch Management / Team Assistant in Frankfurt am Main. You will support branch management and the team, helping the firm's daily office work run smoothly and professionally.

• Travel and diary management: manage branch management calendars, coordinate appointments, and plan and organise business trips
• Telephone and communication: answer calls, handle enquiries confidently, and support smooth internal and external communication
• Office organisation: oversee organisational processes, keep daily office work structured, and help with administrative tasks
• Reception and guest support: act as the first point of contact for guests, welcome them warmly, and create a professional first impression
• Meeting preparation: coordinate client appointments, prepare meeting rooms, and ensure meetings are well organised
• Marketing and events: help plan and coordinate client events and trade fair appearances, working closely with the marketing department
• Team support: provide organised digital working materials and help colleagues with daily operations
• Process improvement: identify opportunities to improve existing processes and actively help implement them

• Completed commercial vocational training and proven experience in the areas listed
• Strong organisational skills and a structured, reliable approach even during busy periods
• Strong communication skills and a friendly, professional manner, both on the phone and in person
• A practical, hands-on approach and a strong team spirit
• The ability to spot problems and find solutions before small issues become bigger ones
• Confident use of Word, Excel and Outlook
• Enjoyment of working with people and creating a pleasant atmosphere