Business Operations Specialist

FUNKE is one of the leading employers in the media industry. From online portals to newspapers and magazines to radio and podcasts – the diversity of our titles, brands, and genres is unique in the German media landscape. Just as diverse are the talents of our approximately 1,700 journalists and 2,800 media makers who shape the future of media every day across Germany with passion and innovative power. #weareFUNKE

To support our team, we are looking for you as a Business Operations Specialist (m/f/d).

• You optimize internal workflows and process structures, establish uniform standards, and ensure high data quality. In doing so, you use automation and suitable tools to make collaboration more efficient and support teams in their daily work.
• You coordinate commercial processes from invoice processing to supplier and contract management to the administration of software subscriptions and ensure reliable and timely processing.
• You coordinate onboarding and offboarding processes including relevant access and organizational processes; in addition, you organize and accompany team events from planning to follow-up.
• You implement internal tool projects and organizational developments.
• You coordinate compliance requirements & data protection in daily business, maintain the required documentation, and adhere to agreed measures, evidence, and deadlines.
• You support operational work packages in the context of company acquisitions and integrations and ensure their structured implementation in your area of responsibility.
• You coordinate multiple parallel processes, set priorities, make missing information visible, and ensure that tasks and deadlines are reliably tracked and completed.

• You have at least 2 years of relevant professional experience in Business Operations, commercial coordination, or a comparable interface function.
• You have experience with the administration or structured use of work management or ticket systems. Knowledge of ClickUp as well as workflows, templates, and automations is an advantage.
• You have a good understanding of digital and commercial processes, work confidently with spreadsheets and common Office applications, and ideally have experience in invoice, contract, supplier, or license management.
• You work independently, structured, and solution-oriented. You proactively obtain missing information, take responsibility, and reliably bring your tasks to completion.
• You have a strong process understanding, recognize optimization potential, and enjoy structuring recurring processes, establishing standards, and continuously developing them.
• You can assess different requirements and priorities well, keep an overview even with multiple parallel tasks, and communicate bottlenecks and priority conflicts early and transparently.
• You communicate in a binding and service-oriented manner at various levels. You can clearly address requirements and consistently track tasks and deadlines.
• You are eager to quickly and independently familiarize yourself with new topics, processes, and tools. Your high willingness to learn and initiative enable you to quickly build up missing specific expertise, for example in the commercial area.