Assistant / Secretary Part-Time - Fixed-Term for 24 Months

Schaeffler – that is the fascination of an international technology group combined with the culture of a family business. As a partner of all major automobile manufacturers and numerous customers in the industrial sector, we offer you plenty of room for your personal development. The position is to be filled part-time with 25 weekly hours.

• Independent performance of administrative, organizational and classic secretarial tasks for the works council
• Planning, coordination as well as preparation and follow-up of meetings and events, especially works council and committee meetings as well as general assemblies, and organization and coordination of business trips, training and leave for works council members according to the Works Constitution Act (BetrVG)
• Proactive and reliable support of the works council body in daily business
• Creation and preparation of correspondence, resolutions, minutes, presentations and reports for various internal contacts (e.g. workforce or employer)
• Creation of evaluations and preparation of information for works council purposes, especially in SAP and Excel
• Management of incoming and outgoing mail as well as reliable deadline, appointment and calendar management
• Organization and coordination of orders as well as administrative support in planning and managing the works council budget
• Reliable communication and cooperation with employees, internal departments, external service providers and other contacts

• Successfully completed commercial training, for example in office management, or a comparable qualification
• First professional experience in secretarial, assistance or administrative areas, ideally with experience in the environment of committee work or HR processes
• Good knowledge of Microsoft Office, especially Word, Excel and PowerPoint
• Good German skills in word and writing, English skills are an advantage
• Independent, structured and goal-oriented way of working
• Pronounced organizational talent and the ability to keep an overview even with diverse and short-term requirements
• Strong communication skills and enjoyment of working with employees as well as internal and external contacts
• Confident and reliable demeanor as well as a high sense of responsibility, absolute loyalty and a pronounced degree of discretion and confidentiality
• Sensitivity and understanding for the special requirements of works council work and the associated statutory confidentiality obligations according to § 79 BetrVG