Project Assistant / Project Back Office

As a Project Assistant / Project Back Office at Actemium, you work closely with the project managers and the internal departments. You coordinate organizational processes, help with project billing and make sure that important information, deadlines and documents come together reliably. You support projects from organizational preparation through ongoing handling to final documentation, assisting both commercial and technical processes.

• Project organization & coordination: support project managers with day-to-day project handling, maintain project master data, coordinate deadlines and track open tasks and agreed actions
• Project controlling & commercial processing: help monitor project costs, budgets and order status, and prepare project-related reports and commercial documents
• Measurement & billing: process measurements and proof of services, prepare billing documents and help follow them up
• Ordering & material procurement: process project-related purchase requests, support material procurement and monitor orders and delivery dates
• Project documentation: organize and maintain technical and commercial project documents, support project planning processes and compile acceptance and final documentation
• Communication & project meetings: prepare project meetings, document results and support coordination between project management, customers, suppliers and internal departments

• Qualification: completed commercial vocational training, for example as an industrial clerk or office management clerk, or a completed degree in industrial engineering
• Experience: ideally first experience in project assistance, technical administration or commercial project handling
• Commercial knowledge: good understanding of organizational and commercial processes; knowledge of project controlling, ordering or quantity surveying is an advantage
• Software & systems: confident use of MS Office, especially Excel, Word and Outlook; first experience with ERP systems, ideally SAP, is desirable
• Technical understanding: interest in industrial and electrical engineering projects and openness to learning the processes of this environment
• Working style: independent, structured and careful, sets priorities and keeps an overview even with several parallel tasks
• Communication: team-oriented, reliable and enjoys working with various internal and external contacts