Specialist Facility & Office Services

The Allianz Group is one of the world's most trusted insurance and asset management companies. The fact that we care about our employees, their ambitions, dreams and challenges makes us a unique employer. Together we can create an environment in which everyone feels empowered and has the confidence to take new paths, grow and shape a better future for our customers and the world around us.

• Ensuring smooth, safe and service-oriented office and site operations.
• Responsibility for the organization, control and continuous development of central workplace services, in particular visitor and access management, on- and offboarding processes, mail and document management as well as workplace and space management.
• Support and continuous optimization of workplaces, meeting rooms and common areas to ensure a professional and pleasant working environment.
• Conducting regular quality and service checks and deriving and implementing suitable improvement measures.
• Control and coordination of external service providers, suppliers and site-related services in compliance with defined quality and service levels.
• Planning and support of maintenance, repair and infrastructure measures as well as assistance with minor technical tasks on site.
• Maintenance of site-specific information on internal communication platforms and support of internal communication on relevant site and service topics.
• Point of contact for employees, managers and external partners on all office, workplace and facility management topics.
• Support in complying with occupational safety, security, emergency and crisis management requirements at the site.

• Successfully completed vocational training, ideally in a commercial field, hospitality, event management or a comparable discipline.
• First professional experience in office management, workplace management, corporate services or a service-oriented environment desirable.
• Strong service and customer orientation as well as a professional and committed demeanor.
• High self-initiative, hands-on mentality and strong solution orientation.
• Structured, independent and reliable way of working with a high sense of responsibility.
• Strong organizational skills and the ability to set priorities reliably even in a dynamic environment.
• Strong communication skills and enjoyment of working with different stakeholders and hierarchical levels.
• Proficient use of MS Office applications and digital collaboration and communication platforms.
• Very good German and English skills, both written and spoken.
• Basic understanding of working with AI tools such as ChatGPT, Copilot, etc.
• You enjoy creating an environment where people feel comfortable and can work efficiently. With your service orientation, organizational talent and positive charisma, you ensure a professional, modern and inviting workplace. In doing so, you keep an overview even in a dynamic environment, act pragmatically and find solution-oriented ways to ensure a smooth daily office routine.