School Office Administrator at LVR-Johannes-Keppler School in Aachen

Be the first point of contact for people within and outside LVR-Johannes-Keppler School in Aachen and independently organise a range of administrative tasks. This permanent part-time role involves up to 9 hours per week during daytime hours, Monday to Friday. Annual leave can only be taken during school holidays.

• Typing and general administrative work in the school office
• Managing personnel records, budgets and school accounts
• Processing school meal payments
• Purchasing necessary school materials and supplies
• Organising specialist pupil transport
• Daily contact with pupils, parents, the school authority and teaching staff

• Completed vocational training in office management, industrial business administration, healthcare administration, wholesale and foreign trade, legal and/or notarial assistance, patent attorney assistance or social insurance administration, or completion of Administrative Training Course I
• At least two years of experience working in a secretarial office
• Familiarity with invoicing and budget matters
• Advanced knowledge of Microsoft Office programmes Outlook, Excel and Word, as well as SAP
• Strong organisational skills, the ability to keep track of complex tasks and clear priority setting
• An understanding and respectful approach to pupils with disabilities
• The ability to work efficiently and maintain work quality under stress
• Strong teamwork skills for cooperative and clear communication within the school community
• Strong communication skills when dealing with parents, colleagues and pupils
• Proof of sufficient measles protection before signing the contract, unless born before 1971 or able to prove exemption from the legal vaccination requirement
• Interest in meaningful work
• An approach that sees diversity as an opportunity
• Willingness to develop professionally and personally
• Cover letter
• CV
• Proof of completed vocational training
• A current employment reference or performance appraisal
• Proof of measles protection under Section 20(9) of the German Infection Protection Act
• For vocational qualifications obtained abroad, proof of equivalence or recognition from the responsible authority