Administrative Specialist - for the local administration of LVR Youth Welfare Rhineland at the Remscheid site.

Reception and first point of contact (ad-hoc and service tasks at the gate) Assistance and secretarial work for the facility (switchboard, mail processing, management of email inboxes) Purchasing and procurement for operational needs Invoice processing for the facility Management of petty cash Local fleet management Administration of funds for residential groups and cash auditing Processing of needs and damage reports Assistance in organizing events Client administration with admissions, transfers and discharges (maintaining children's and adolescents' records) Maintenance of the admission request list Administrative support of youth welfare services Processing of bank and cash powers of attorney for the facility's residential groups Exchange and contribution to central functional areas and information flow within the association

• Reception and first point of contact (ad-hoc and service tasks at the gate)
• Assistance and secretarial work for the facility (switchboard, mail processing, management of email inboxes)
• Purchasing and procurement for operational needs
• Invoice processing for the facility
• Management of petty cash
• Local fleet management
• Administration of funds for residential groups and cash auditing
• Processing of needs and damage reports
• Assistance in organizing events
• Client administration with admissions, transfers and discharges (maintaining children's and adolescents' records)
• Maintenance of the admission request list
• Administrative support of youth welfare services
• Processing of bank and cash powers of attorney for the facility's residential groups
• Exchange and contribution to central functional areas and information flow within the association

• First examination for employees in municipal administrative service or completed training as a management assistant for office management
• Alternatively a completed recognized training in another administrative or commercial field relevant to the mentioned activities
• At least 2 years of professional experience in the required field
• Experience with at least one booking software
• Valid class B driver's license
• Demonstrably advanced MS Office skills (Word, Excel, Outlook)
• SAP knowledge (preferably FI/CO/MM/ARIBA)
• Knowledge of procurement law
• Good verbal and written communication skills
• Organizational talent and ability to work independently
• Pronounced care and reliability
• Dexterity and openness in dealing with colleagues and external business partners