Working Student Supply Chain

The job holder is responsible for scheduling the assigned products, components, and raw materials and for monitoring/demanding the actual delivery so that they are available in the right quantity and at the right time for subsequent processes and/or the customer. This requires: the ability to act conscientiously and with a view to the big picture within general guidelines; a high degree of communication with multiple interfaces (e.g., order management, production control, production, logistics, service providers, suppliers); the ability to understand complex processes (e.g., supplier manufacturing processes, purchasing/procurement parameters, bills of materials, customer orders), to identify errors there if necessary, and to make or propose appropriate corrections; coordinating multiple parallel processes (e.g., supply chains via service providers, direct deliveries to customers); flexibility to react to unexpected realities (e.g., delivery failures, quality problems, 'rash decisions'). Administratively, the following recurring tasks must be performed: Master data management – creation/maintenance of purchasing agreements and purchasing orders, article master data, EDI; material scheduling based on existing framework agreements with external suppliers and subsidiaries in Europe, America, and Asia, taking into account existing orders, stock levels, and production capacities. Communication 95% English, written and verbal. Order reconciliation with suppliers based on open purchase order lines in D365, taking into account goods in transit by sea/land/air and stocks/stock targets. Clearing of discrepancies by verifying posted goods receipts considering supplier delivery information. Deadline tracking of call-off orders and proactive delivery reminders for customer orders from industry & trade, export, and automotive sectors using the programs provided in D365, and where applicable analysis and further processing in MS Excel (especially overseas deliveries). Forwarding of deadlines via appropriate channels. Escalation management: escalation within the department and/or via purchasing in case of delivery difficulties. Arrangement of special transports/direct delivery by supplier in coordination with customer service/order management/production control.

• Master data management: creating and maintaining purchasing agreements and purchase orders, item master data, EDI
• Material planning based on existing framework agreements with external suppliers and subsidiaries in Europe, America and Asia, considering existing orders, stock levels and production capacity. Communication 95% in English, written and spoken.
• Order reconciliation with suppliers based on open order lines in D365, considering goods in transit by sea, land and air and stock levels/targets. Clearing differences by checking booked goods receipts against suppliers' delivery information.
• Tracking delivery dates of call-off orders and proactively reminding suppliers for customer orders from industry and trade, export and automotive, using the programs provided in D365 and, where needed, analysing and processing in MS Excel (especially overseas deliveries). Passing on dates through a suitable channel.
• Escalation management: escalating within the department and/or via purchasing when deliveries are difficult. Arranging special transports/direct delivery by the supplier in coordination with customer service, order management and production control

• Being able to act dutifully within general guidelines and with an eye for the big picture
• A high degree of communication with several interfaces (e.g. order management, production control, production, logistics, service providers, suppliers)
• The ability to understand complex processes (e.g. supplier manufacturing processes, purchasing parameters, bills of materials, customer orders), identify errors there and make or propose corrections
• Coordinating several parallel processes (e.g. supply chains via service providers, direct deliveries to customers)
• Being able to react flexibly to unexpected realities (e.g. delivery failures, quality problems, rush jobs)