Clinic Director Assistant / Chief Physician Secretariat, Medical Clinic IV, Hematology and Oncology

The University Hospital Giessen and Marburg (UKGM) is looking for an assistant to the clinic director / chief physician secretariat (m/f/d) for Medical Clinic IV, Hematology and Oncology at its Giessen site, starting as soon as possible, on a full-time fixed-term basis. You take on a central role in organising and developing the clinic, acting as a modern management interface between clinic management, staff, patients, research, administration and external partners.

• Organise the clinic director's office independently, proactively and professionally
• Coordinate complex appointment, meeting and travel planning and prepare and follow up appointments in content and organisation
• Handle professional correspondence and communication with internal and external contacts and create and prepare letters, presentations, minutes and other documents
• Act as a central interface between the clinic director and medical and scientific staff, nursing, administration, university institutions and external partners
• Support clinic management with strategic and organisational projects, events, appointment and personnel matters, and certification and quality management processes
• Support the development of digital and efficient workflows in the director's area and contribute your own ideas for process improvement
• Coordinate information and tasks, follow up agreed steps and support task and project management
• Take on selected administrative tasks, for example in personnel, business trip organisation and expense claims, events and document management

• Completed commercial or administrative training, for example as an office management clerk, or a comparable qualification
• Likes working independently and solution-oriented
• Keeps an overview and sets priorities even in a dynamic environment
• Communicates reliably, kindly and confidently
• High level of discretion, loyalty and sense of responsibility
• Enjoys working with different professional groups and personalities
• Very confident with common MS Office applications (Word, Excel, PowerPoint, Outlook) and open to new digital tools and ways of working
• Combines organisational skill with a strong sense of service and quality
• Very good German skills and ideally good English skills
• Experience in healthcare, a university, a scientific institution or assisting a manager is an advantage, but not required