Business Support Specialist

Hörburger GmbH (Bosch) is looking for a Business Support Specialist (w/m/div.) in Erfurt, part-time and permanent. The role covers commercial quotation, order and invoice processing, project organization and support for the internal sales team. Start date by agreement.

• Quotation, order and invoice processing: You create and process commercial documents in coordination with sales and project management. You check information for completeness and plausibility and support processes from quotation to billing.
• Commercial project organization: You track deadlines, processing statuses and open items, obtain missing information and support project-related orders, guarantees and credit insurance.
• Support for internal sales: You prepare quotation documents, coordinate queries and support communication with customers and internal contacts.
• Data and document management: You maintain customer, order and project data, create certificates and ensure traceable filing. Support with dunning also belongs to your area of responsibility.
• Use of AI and digital tools: You use approved AI applications, for example for text drafts, summaries and structuring information. You check the results carefully and develop ideas to make recurring processes more efficient.
• Travel and team organization: You handle hotel bookings and the organization of trips for the whole team and support with other organizational tasks.
• Optional management assistance: Depending on experience and the agreed scope, you support the management with scheduling, preparing information and following up on tasks.

• Commercial qualification: Ideally, you have a completed degree in business administration, economics or a comparable field. Alternatively, you have a completed commercial vocational training with relevant work experience or appropriate further training.
• Relevant practical experience: You have already worked in quotation, order or invoice processing, in internal sales or in a comparable commercial function.
• Quick grasp: You understand connections quickly, spot inconsistencies and can ask the right questions even when information is incomplete.
• Independent way of working: You set priorities, think ahead and reliably follow tasks and open items through to completion.
• Numerical understanding and care: You work confidently with numbers, check documents conscientiously and keep track even with several parallel processes.
• Digital competence: You use MS Office, especially Excel, confidently and quickly get to grips with commercial software and new applications.
• Practical AI experience: You have already used AI tools for specific tasks and can assess their benefits, limits and results. You handle confidential information responsibly.
• Communication skills: You communicate in a friendly, clear and reliable way and have very good German skills in speaking and writing.