Executive Assistant

In this role, you are responsible for all assistant tasks for the management of the real estate administration and ensure smooth office organization of the family office. Reception and guest care are also within your area of responsibility. You maintain an overview even in complex situations, coordinate appointments, carefully prepare meetings, and ensure structured follow-up. In daily exchange with internal interfaces and external partners, agencies, and stakeholders, you act confidently and communicate professionally in German and English. Additionally, you support the preparation of shareholder meetings and create meaningful evaluations, presentations, agendas, and minutes.

All assistant tasks for the management of real estate administration; smooth office organization of the family office; reception and guest care; maintain overview in complex situations, coordinate appointments, prepare and follow up meetings; professional communication in German and English with internal and external partners; support preparation of shareholder meetings; creation of evaluations, presentations, agendas, and minutes

Completed commercial apprenticeship or comparable qualification; first professional experience in management support or similar environment; strong organizational skills and structured work approach; high loyalty, absolute discretion, and professional handling of sensitive information; proficiency and quality awareness in MS Office (Word, Excel, PowerPoint)

An exciting and versatile work environment in an entrepreneurial family office; personal and professional development with clear perspective; opportunity to build long-term responsibility and explore new fields; a collegial team, flat hierarchies, and pleasant working atmosphere; long-term collaboration with attractive development opportunities; direct collaboration with decision-makers and short communication paths