Assistant in the Executive Office

Our Information Technology division with its over 200 colleagues operates one of the most modern clinical IT environments in Europe. We ensure that the necessary data and functions are available wherever they are needed for the safe care of our patients. You can actively shape the consistent expansion and further development of IT at UKE. Become part of the team and support IT management in its tasks and contribute to further digitalization at UKE.

• As a dynamic and motivated assistant, you support the coordination of the tasks of the management and the assigned areas
• You also handle general correspondence: processing incoming emails/mail, procurement matters, processing telephone and other inquiries, and appointment coordination
• You also handle the revision of presentation materials
• Supporting the HR assistant and the commercial assistant is also part of your area of responsibility
• You plan and accompany in-house events
• The organization of marketing activities also belongs to your tasks
• You support the onboarding of new colleagues in IT with advice and action
• You plan trips and ensure a smooth process
• You also represent other executive offices

• Completed training as an office management assistant, event management assistant, or legal and notary assistant, or equivalent skills and experience
• Good knowledge of MS Office, especially Outlook, PowerPoint, and Excel
• Good German language skills in word and writing (at least level C1 according to European Reference Framework) and good English skills
• You have relevant experience in supporting executives and/or customer service experience
• You are quick to react and have strong interpersonal and communication skills
• You are very structured, flexible, and have the composure to handle multiple tasks simultaneously; excellent time management is also among your strengths