Clerk / Team Assistance Construction & Real Estate

Our Construction and Real Estate department is in transition: we want to set new impulses, modernize processes, and make our locations fit for the future with groundbreaking ideas. For this we are looking for committed personalities who are keen to take responsibility, further develop existing structures, and explore new paths. Our team for Construction, Real Estate, and Environment manages the buildings of around 70 facilities. We are central contacts for construction and maintenance, rental administration, and insurance. Together with our specialist departments, we promote sustainable development and efficient energy management. With 12 employees, we ensure smooth operations and the future of our locations.

• You organize the daily business of our Construction & Real Estate department – from correspondence and appointment scheduling to coordination with our team, our facilities, and internal specialist departments.
• For construction projects and maintenance measures, you support our project processors administratively, prepare documents, maintain project data, and keep track of open items.
• Invoice verification and processing according to defined specifications as well as internal invoicing and further processing belong to your tasks, as does the recording, maintenance, and evaluation of data and key figures, for example in energy and real estate management.
• You organize and manage our vehicle fleet, maintain vehicle and contract data, and reliably keep track of contracts, costs, terms, and deadlines.
• In case of accidents and vehicle damage, you coordinate the necessary processes and coordinate with our facilities, workshops, insurance companies, and other service providers.
• With your ideas, you shape the further development and digitalization of our administrative processes. Additionally, you continuously develop fleet management and support an economical and needs-based orientation of our fleet.

• Completed commercial training, training as an administrative assistant, or a comparable qualification
• Professional experience in administration, clerical work, or team assistance is desirable; knowledge in construction, real estate, or technical environment is an advantage.
• Even with parallel tasks, you keep an overview and work independently, structured, and reliably.
• You are proficient with Microsoft Office and open to digital ways of working and new applications.
• Commitment, team orientation, and a friendly and obliging demeanor characterize you. You feel connected to our diaconal mission and are happy to support it.