Assistant to the Staff Council for Non-Scientific Personnel

The Staff Council for Non-Scientific Personnel (NPR) is the statutory employee representation for staff in its area at UKE and ensures compliance with collective agreements, service agreements and statutory protective regulations. As assistant to the Staff Council, you ensure the office runs smoothly and act as the central point of contact for administrative and organizational support of the released Staff Council members. In this varied key role, you combine professional office management and support with digital workflows with a highly confidential, responsible handling of sensitive data and legal frameworks.

• General secretarial and office tasks: Independent processing and assignment of incoming mail to ongoing cases, deadline monitoring, answering and forwarding inquiries, and research of information materials for complex questions.
• Committee and meeting management: Self-reliant correspondence management and digital filing, careful preparation and follow-up of committee and working group meetings, reliable minute-taking and preparation of meeting records, creation of presentations, and room booking organization.
• Implementation of decisions: Drafting decision proposals, forwarding decisions and informing/involving the representation for severely disabled employees and, where applicable, the youth and trainee representation, and deadline monitoring for implementing decisions.
• IT support and user support: First-level support for Staff Council members, planning and setting up data structures, user and access rights management, procurement and support of hardware and software, and troubleshooting.
• Public relations: Helping maintain the intranet and internet presence and administrative support for Staff Council elections.

• Completed commercial vocational training or equivalent skills and experience
• Knowledge of staff representation and collective agreement topics (e.g. HmbPersVG, TVöDNKA, service agreements) or strong motivation and willingness to study the relevant legal foundations in depth
• Ideally knowledge of public authority structures
• Sound, practice-proven MS Office skills
• Particular discretion and utmost reliability in handling confidential information and personnel-related matters
• Strong organizational and coordination skills, care, perseverance, confident manner, and a structured, goal-oriented and team-oriented way of working