School Secretary for the Nursing School and Further Education Centre

Alfried Krupp Hospital is seeking a school secretary for its nursing school and further education centre in Essen. The role organises school administration processes and serves as a central contact for trainees, education participants, teachers, and internal and external contacts.

• Organise and coordinate administrative processes in the school secretariat.
• Serve as the first point of contact for trainees, education participants, teachers, guests, and cooperation partners.
• Handle telephone and written enquiries and forward relevant information.
• Manage and maintain school and participant data in digital administration systems such as easySoft.
• Support admission and registration procedures for education programmes.
• Process and forward absence reports and support absence management.
• Maintain and process documents, lists, reports, and school administration records.
• Support the school management and school team with administrative tasks.
• Organise and coordinate appointments, rooms, and events.
• Prepare meetings, examination days, welcome events, and graduation ceremonies.
• Organise room setup, catering, and event procedures.
• Manage materials, including procurement, administration, and organisation of work equipment.
• Process incoming mail, internal mail, and general secretarial tasks.
• Contribute to quality management processes and the further development of school administration procedures.

• Successfully completed commercial vocational training, ideally as an office management clerk, or an equivalent qualification.
• Professional experience in secretarial work, administration, or education is desirable.
• Confident use of MS Office.
• Willingness to learn school administration software and digital processes.
• Strong organisational skills.
• Independent, reliable, and responsible working style.
• Friendly and professional manner.
• Strong communication and teamwork skills.
• Discretion and sensitivity when handling personal data.