Administrative Officer for the Central Training Office

Independent processing of personnel matters for around 135 municipal trainees in over 30 training occupations, taking into account legal, collective bargaining and internal regulations, in particular the preparation of training contracts and maintenance of personnel files. Coordination and control of registrations for vocational schools, dormitories, and intermediate and final examinations. Factual and computational review of incurred costs, e.g. subsidies for dormitory costs, and independent processing of payments in the electronic invoicing process. Advice and support for municipal departments and trainees on fundamental and individual training issues. Technical guidance and supervision of administrative assistants and interns in the department. Co-organization and representation of the City of Ulm at training fairs. Coordination of municipal FSJ and BFD positions in cooperation with the International Federation.

Independent processing of personnel matters for around 135 municipal trainees in over 30 training occupations, taking into account legal, collective bargaining and internal regulations, in particular the preparation of training contracts and maintenance of personnel files. Coordination and control of registrations for vocational schools, dormitories, and intermediate and final examinations. Factual and computational review of incurred costs, e.g. subsidies for dormitory costs, and independent processing of payments in the electronic invoicing process. Advice and support for municipal departments and trainees on fundamental and individual training issues. Technical guidance and supervision of administrative assistants and interns in the department. Co-organization and representation of the City of Ulm at training fairs. Coordination of municipal FSJ and BFD positions in cooperation with the International Federation.

Completed training as an administrative assistant, administrative specialist or a comparable qualification. Knowledge of labor and collective bargaining law is an advantage. Confident use of digital media and interest in social media, digital processes and files. Organizational skills and a structured, independent working style. Communication skills, empathy and an open manner when dealing with different target groups. Teamwork, assertiveness and enjoyment of working with people. Existing aptitude for training is an advantage; willingness to acquire the municipal trainer's license is required.

A varied and responsible job with scope for design in training management. Structured onboarding and a committed team with collegial cooperation. Flexible working hours and the possibility of mobile work within the scope of official possibilities. Diverse further training opportunities, including the possibility of acquiring the municipal trainer's license. A subsidy for the Deutschlandticket and the possibility of company bike leasing. A discounted lunch in selected catering and canteen establishments.