Project Office Specialist

As a project office specialist, you will support the project office with all project-related activities and further develop the use of artificial intelligence in the project office.

• Maintaining project and master data and checking employees' booked services
• Preparing project-specific direct debit requests each month as the basis for invoicing
• Identifying and evaluating opportunities to use artificial intelligence to automate, optimize and further develop processes and services
• Designing and coordinating AI agents and multi-agent systems for defined tasks in the project environment
• Further developing AI-supported approaches for project planning, risk analyses, status reports, resource management and decision support
• Setting up projects and assigning the associated time-recording permissions
• Creating requirement requests and service tickets and following up on their processing
• Supporting project managers across departments with operational and strategic issues and contributing to project controlling and the preparation and distribution of reports

• Successfully completed commercial training, for example in office management or as an industrial clerk, or a comparable qualification
• Initial experience in an IT project environment is an advantage
• Strong interest in artificial intelligence and confident use of common AI products; initial experience with AI-supported solutions, automation or AI agents is desirable
• Confident use of MS Office; initial SAP experience, ideally with the Project System (PS) module, is an advantage
• Strong organizational skills, an independent way of working and the ability to deliver high-quality results under time pressure
• Service-oriented approach, a sense of responsibility and active cooperation with different specialist departments
• Good German language skills at C1 level